Answer: Yes. The Machinery Regulation (EU) 2023/1230 explicitly mandates that instructions for use must accompany every machine in a language easily understood by users, as determined by the Member State. Without complete documentation, the CE marking may not be affixed, and the machinery cannot be legally placed on the market or put into service. The legislator regards user information as the final and decisive stage of risk reduction. If these instructions are missing or inadequate, the machinery is considered legally unsafe.

Our Service: We manage the entire creation of your instructions for use. Our experts analyze your design data and conduct interviews with your specialists to develop legally compliant texts and clear visualizations. We deliver a finished document that fulfills all requirements of the Machinery Regulation and the EN ISO 20607 standard. You receive compliant instructions ready for delivery without having to navigate complex technical writing regulations yourself.

Answer: Professional instructions for use must cover the entire lifecycle of the machinery, extending far beyond normal operation. According to EN ISO 20607, the documentation must include detailed information on transport, storage, assembly, commissioning, setup, troubleshooting, maintenance, and finally, dismantling and disposal. For each of these phases, the specific hazards, residual risks, and the required qualifications of the personnel must be clearly defined to ensure safe handling at all times.

Our Service: We structure your documentation in accordance with international standards and work with you to define the specific target groups for each lifecycle phase. We translate complex technical processes, such as troubleshooting or tool changes, into clear, step-by-step instructions. Our team ensures that every phase of the machinery's life is addressed, providing your service technicians and your customers' maintenance staff with all the necessary information for safe and efficient operation.

Answer: Warning notices are not based on intuition; they are the direct output of the risk assessment. If a hazard cannot be eliminated through inherently safe design or technical protective measures, a warning must be issued in the instructions for use. It is crucial to follow a standardized structure including the signal word, nature of the hazard, consequences of non-compliance, and instructions for avoidance. Too many warnings lead to „warning fatigue", while too few create significant liability risks for the manufacturer.

Our Service: We filter your risk assessment results and convert them into standard-compliant warning notices according to EN ISO 20607. Our team formulates precise safety chapters and integrates action-related warnings exactly where the user requires them. We identify the perfect balance: warning as much as necessary for comprehensive legal protection, while maintaining the high readability and usability of your documentation.

Answer: Format requirements are currently evolving. While the previous Machinery Directive 2006/42/EC prioritized paper, the Machinery Regulation (EU) 2023/1230 now expressly permits instructions for use to be provided in digital format, provided that accessibility and storage requirements are met. Manufacturers must ensure that the user can print and save the document and that it remains accessible for ten years. However, essential safety information must still be easily accessible, and a paper version must be provided free of charge upon request. Providing a USB stick alone often fails to meet the legal requirement for constant availability in practice.

Our Service: We advise you on the strategic transition to digital documentation. We create modern, responsive documents optimized for print as well as for tablets and smartphones. Our experts analyze your specific product to determine whether a purely digital solution is legally permissible or if a hybrid approach (essential safety information on paper, the full digital manual) is the more secure choice. We ensure your documentation is future-proof and fully compliant with current regulatory standards.

Answer: According to the Machinery Regulation (EU) 2023/1230, the instructions for use must be provided in the official language or languages of the Member State in which the machinery is placed on the market or put into service. Providing only the original version is not sufficient for international deliveries. Since the manufacturer is strictly liable for translation errors, inadequate translations that lead to accidents or operating errors represent a significant liability risk. Professional localization by specialized technical translators is therefore essential for compliance.

Our Service: We provide the foundation for error-free and cost-effective localizations. We author your original documentation in a translation-friendly manner by using consistent terminology and simplified sentence structures. This approach significantly reduces the costs and effort for your language service providers. While we do not perform the translations ourselves, we handle the technical coordination with your agency. We manage the entire data export process and reinsert the delivered foreign languages into your layout with a perfect fit.